Panel and Paper Sessions
Total Session Time: 90 minutes
Panel Sessions
- One of the panelists must act as moderator of the panel.
- The moderator must divide the 90-minute session among all the presentations in the panel, factoring in time for questions.
- The session will have a timekeeper who will keep time using timecards (e.g., 5 minutes, 2 minutes, etc.).
Paper Sessions
- Three papers will be grouped on a similar theme.
- Each group will have an appointed chair who will keep time.
- Allow 20 minutes for presentation and 10 minutes for Q&A for each paper.
Both Sessions
- Each room will have a PC computer with speakers, projector, and a screen.
- You will not be able to use your own computer.
- You will have access to Wi-Fi, but it is unsecured and some programs (e.g., Outlook) will not work.
- We recommend that you load your presentation onto the computer in the relevant room during breakfast or lunchtime on the day of your presentation (i.e., before your session starts so that loading your presentation does not delay the session).
- Bring your PowerPoint presentation on a USB flash drive (we will not provide flash drives).
- If you plan to distribute handouts, bring approximately 25 copies with you (we cannot print copies).
Poster Sessions
Total Session Time: 90 minutes
- Poster sessions coincide with lunchtime and you will have one hour and 30 minutes on both days. These are not sit-down lunches, but box lunches, so attendees will have enough time and flexibility to attend poster sessions.
- We will provide you with a table and chairs, and access to an outlet.
- We strongly encourage you to prepare your poster presentation as a PowerPoint (or other multimedia display). You can prepare the PPT as you would for a regular presentation, but keep in mind you will need to be flexible about jumping around among the slides, rewinding, and summarizing as people come and go during your session. Poster Laptop Sample.
- You will need to provide your own laptop for running the PPT. There will be no projector, you will just talk and click thru the PPT at your table, with people following on your laptop screen, since you will have a small and concentrated group.
- Please bring handouts of your PPT for your audience, since they may prefer to follow your explanations on the handout rather than the screen.
- You can bring additional materials to display on the table or hand out to your audience.
- If you want to put up a physical “poster,” (in addition to, or instead of the PPT on the laptop), we will provide poster stands.
- Here is a link to free poster templates that you can use if you want to create a poster file. We would like to point out that you do not need to do anything as fancy as this – you can simply print out documents on your regular 8.5 x 11 printer paper and glue them to a cardboard background to create a larger poster.
- Please note the conference staff will not be able to help you set up a physical poster display or be able to provide you with the materials needed to set it up, other than the poster stand.